Analyst, Procurement

Summary:

This post supports North America Procurement and is responsible for the accurate, and efficient delivery of the Purchase Order Creation process within agreed timelines and ensuring compliance with defined process control frameworks. The creation and maintenance of purchase orders allows for the requestors to make the necessary purchases on behalf of SC Johnson for their specific projects. The confirmation of goods/services received, and the completion of the Invoice Exception workflow ensure the vendors’ invoices are processed by Accounts Payable for payment.

Essential Duties and Responsibilities:

• Responsible for reviewing requests for purchase order (PO) creation by ensuring that all information is complete and authorized by the proper Approvers
• Ensures the accurate creation of purchase orders which includes complete vendor information, items, services, and materials being ordered, appropriate quantities, shipping instructions and other pertinent information needed to complete the order
• Acts as coordinator between the PO requestor and the approver/s for updates on the status of the PO creation
• Maintains any changes to the open purchase orders in the system
• Responsible for the receipt of the goods/services in the system upon confirmation that goods/services have arrived or have been completed
• Responsible for completing the invoice exception workflow to trigger the payment process in the accounts payable team
• Ensures the proper closure of PO’s through regular coordination with the stakeholders
• Tracks and reports the progress of all requests and open purchase orders
• Responsible for submitting requests to set up new vendors when necessary
• Publish monthly performance metrics with analysis
• Identifies and implements continuous improvements in the PO creation process to ensure efficient and effective service delivery

Required Skills / Experience / Competencies:

• University degree in Business Administration, Supply Chain, Accounting, or equivalent related courses.
• At least 1-2 years of experience in similar functions
• Fresh graduates are welcome to apply
• Knowledge or exposure in SAP/S4 Hana
• Intermediate level in MS Word or MS Excel
• Excellent English communication skills

Preferred/Desirable

• Previous experience in a multi-cultural environment
• Excellent time management skills

Job Requirements:

• Full-time employment | Onsite work set up | Once a week work-from-home upon regularization
• Must be amenable to work on a midshift - 1 PM to 10 PM (Mondays to Fridays)
• Overtime might be required depending on the critical deliverables

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