Business Support Specialist

Summary:

Enhances executive effectiveness by providing Operational Support and maintaining a good working environment.

Essential Duties and Responsibilities:

Provides Operational Support:

• Provide administrative support to Functional Director
• As needed, provide necessary information by collecting & analyzing data, preparing report, and drafting communications.
• Provide the meeting requirements of meetings initiated by the Functional Director (i.e. food, office supplies, room reservation, room setup, etc.)
• Ensures travel needs of the Functional Team are met by determining the best possible routes and airlines, procuring airline tickets, making hotel and logistics arrangements & securing visa while ensuring all travel policies are complied with.
• Develop and establish good business relations with third-party vendors like hotels, airlines, travel agencies, transport companies, etc.
• Prepare POs and process invoices to pay the company’s third-party vendors on behalf of the functional teams.
• When needed, provide operational support for migration projects & visitors like organizing meetings, events, providing lodging & ground transportation and others.  
• Establish and ensure the availability of support to employees during BCP by providing food at the Makati site, lodging accommodation and transport for both Makati and warm site.
• Establish backup system for Operation Support

Establishes good working environment:

• Promote clean, orderly, secure working environment by maintaining & managing office supplies inventory, liaising with Facilities & Security in the housekeeping, securing offices. 
• Design and Implement General Office Policies
• Create activities for the Corporate Social Responsibility program
• Provide support to major events of the company
• Contribute to the improvement of tasks managed

Required Skills / Experience / Competencies:

• At least 2 years of experience in the same position
• Must be a college graduate
• Able to deal with people from all levels of an organization from Business Leaders, Associates, Counterparts, Guests, Vendors and Service Providers, etc.
• Able to organize, maintain and protect company files and information.
• Exhibits high level coordination, planning and negotiation skills
• Demonstrates advanced level proficiency in MS Excel and in MS PowerPoint.

Job Requirements:

• Full-time employment
• Work Hours: 8:00AM or 9:00AM to 5:00PM or 6:00PM (Mondays to Fridays)
• Overtime might be required depending on the critical deliverables

SC Johnson Asia has been recognized as the Best Multinational Workplace by Great Place to Work®!

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