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Business Support Specialist

Makati City, Philippines Job ID 23764 Apply


Enhances executive effectiveness by providing Operational Support and maintaining a good working environment.

Essential Duties and Responsibilities:

Provides Operational Support:

  • Provide administrative support to Functional Director
  • As needed, provide necessary information by collecting & analyzing data, preparing report, and drafting communications.
  • Provide the meeting requirements of meetings initiated by the Functional Director (i.e. food, office supplies, room reservation, room setup, etc.)
  • Ensures travel needs of the Functional Team are met by determining the best possible routes and airlines, procuring airline tickets, making hotel and logistics arrangements & securing visa while ensuring all travel policies are complied with.
  • Develop and establish good business relations with third-party vendors like hotels, airlines, travel agencies, transport companies, etc.
  • Prepare POs and process invoices to pay the company’s third-party vendors on behalf of the functional teams.
  • When needed, provide operational support for migration projects & visitors like organizing meetings, events, providing lodging & ground transportation and others.  
  • Establish and ensure the availability of support to employees during BCP by providing food at the Makati site, lodging accommodation and transport for both Makati and warm site.
  • Establish backup system for Operation Support

Establishes good working environment:

  • Promote clean, orderly, secure working environment by maintaining & managing office supplies inventory, liaising with Facilities & Security in the housekeeping, securing offices. 
  • Design and Implement General Office Policies
  • Create activities for the Corporate Social Responsibility program
  • Provide support to major events of the company
  • Contribute to the improvement of tasks managed

Required Skills / Experience / Competencies:

  • At least 2 years of experience in the same position
  • Must be a college graduate
  • Able to deal with people from all levels of an organization from Business Leaders, Associates, Counterparts, Guests, Vendors and Service Providers, etc.
  • Able to organize, maintain and protect company files and information.
  • Exhibits high level coordination, planning and negotiation skills
  • Demonstrates advanced level proficiency in MS Excel and in MS PowerPoint.

Job Requirements:

  • Full-time employment
  • Work Hours: 8:00AM or 9:00AM to 5:00PM or 6:00PM (Mondays to Fridays)
  • Overtime might be required depending on the critical deliverables

SC Johnson Asia has been recognized as the Best Multinational Workplace by Great Place to Work®!

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  • Supply Chain, Makati City, Metro Manila, PhilippinesRemove

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