Administrative Assistant - Site Engineering

The Administrative Assistant provides support to SC Johnson’s Waxdale Site Engineering team and reports to the Manager, Engineering.  In this role, you will improve the performance and output of the engineering team by taking responsibility for the non-technical aspects of project execution.  You will demonstrate high levels of discretion, communication, organization, initiative, sense of urgency, decisiveness, and ability to work independently while remaining flexible under pressure and changing priorities in this dynamic environment.

SC Johnson is a fifth-generation family company built on a spirit of adventure and winning the right way. We have been leading with purpose for over 130 years, building top brands such as Raid®, Glade®, Kiwi®, OFF!®, Windex®, Ziploc® and more, in virtually every country. Through these household names, we are making a positive difference to the world around us. But we only succeed with the combined vitality and strength of our 13,000 people who we truly value and support in their pursuit of individual and shared goals.

SC Johnson’s total compensation packages are at or above industry levels. In addition to salary, total packages may include bonuses, long-term incentives, matching 401(k) contributions and profit sharing based on company profitability, job level and years of service. As a family company, we’re committed to providing benefits such as subsidized health care plans, maternity/paternity/adoption leave, flexible work arrangements, vacation purchase options, recreation and fitness centers, childcare, counseling services and more.

Essential Duties and Responsibilities:

• Vendor set-up and maintenance

• Purchase order creation and invoicing management

• Capital reporting, capital forecasting, work order closure and internal order closeout

• Calendar management and meeting scheduling

• Sample, equipment, and miscellaneous shipment and receiving process management

• Contractor onboarding, training qualification, and prejobs process management via ISN Worldnet

• Technical drawing records management

• Office supplies, special orders, plotter maintenance, and laptop orders

• Foster team culture through activities and calendar remembrances

• Perform fixed asset capitalizations, retirements, and inventory audits

• Other activities as assigned such as report preparation, travel expense reporting, etc.

• Develop and refine departmental business process as necessary

Required Skills / Experience / Competencies:

• High School Diploma or equivalent

• 3+ years of administrative experience

• Proficiency in Microsoft Suite (Excel, Outlook, Word, PowerPoint)

• Qualified candidates must be legally authorized to work in the United States

Preferred Skills / Experience / Competencies:

• Proficiency in SAP

• Interact with and support a diverse and dynamic internal and external team – varying roles and levels

• Effectively work cross-functionally as well as independently

• Resolve issues by being resourceful

• Prioritize workload effectively with tasks coming from multiple department colleagues

• Learn additional computer software programs as required

• Strong communication and interpersonal skills

• High degree of initiative and sense of urgency

• Proactive approach to planning and strong attention to detail

• Interest in working in a team environment

Job Requirements:

• Full Time

• 0-5% travel

• 75% Office environment, 25% Factory environment

• Ability to lift 10 – 40 pounds

• This position is not eligible for remote work

Better Together

At SC Johnson, we strive to create a positive, inclusive and unique workplace. We strongly believe SCJ people are able to achieve their best when they can collaborate and work together in person.

Equal Opportunity Employer

The policy of the Company is to ensure equal opportunity for all qualified applicants and employees without regard to race, color, religion, gender, marital status, sexual orientation, national origin, ancestry, age, gender identity, gender expression, disability, citizenship, pregnancy, veteran status, membership in any active or reserve component of the U.S. or state military forces, genetic history or information or any other category protected by law.

Accommodation Requests

If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at 262-260-3343 or email your request to SCJHR@scj.com. All qualified applicants are encouraged to apply. Download the EEO is the Law poster for more information.