Business Support - Executive Assistant

SC JOHNSON IS A FIFTH-GENERATION FAMILY COMPANY BUILT ON THE SPIRIT OF OUR PEOPLE. We have been leading with purpose for over 130 years, building iconic brands that win the hearts and minds of consumers – such as Raid®, Glade®, Ziploc® and more, in virtually every country around the world. Together, we are creating a better future – for the planet, for future generations and for every SCJ team member. Join our winning team of Wave Makers and Go Getters and help us write the next chapter in the SCJ story.

Business Support - Executive Assistant

•                 Arese, Italy

Overview

The Sr. Specialist, Business Support is responsible for a wide range of activities and is based in Arese, Milano. This role acts as an Executive Assistant to the General Manager, providing support in managing the GM agenda and ensuring coordination and logistics support to the GM and is also in charge of managing HR and General Manager budgets and company associations, organizing local events and international. The roles partners with the HR team support for training plans, internal communication, engagement events and expense notes is the local superuser of Concur (booking and expense reports).

Responsibilities:

• Supporting Leadership: Assist the GM with agenda. bookings and logistics
• Budget Management and monitoring: Track expenses, serve as the first point of contact for HR/GM new vendors, and verify invoices with the Shared Service Center in UK.
• Company Associations: Handle enrollment, maintenance, and renewals of company associations.
• Event Organization: Organize company local events and international visits.
• HR Support: support the HR team in training plans administration, acting as a key contact for external partners on purchase order and invoice management.
• Expense Management: Accountable for GM expense notes. Serve as the super user of the expense notes tool (Concur) for the Italian site, responsible for training new employees and acting as escalation point on issues if needed.
• Credit Card Management: Act as first point of contact for credit card requests, training new employees and assisting with issues as needed.
• Internal communication: plan and execute internal communication
• Employee Engagement: Coordinate Great Place to Work Ambassadors to organize internal activities and events that foster engagement.
• Community Affairs: part of the CA team, ideating and coordinating charity activities throughout the year.
• Gender Equity Certification: act as internal auditor in alignment with consultant instructions

Experience you’ll bring:

• Minimum 5 years’ experience in a similar role.
• Proficient in English and Italian (both spoken and written).
• Digitally proficient and resourceful professional, attention to detail and inclination to leverage available tools to increase efficiency and effectiveness.

Behaviours you’ll need:

• Ability to work in an international environment.
• Ability to deal with complexity and manage ambiguity.
• Strong organizational skills, as well as the ability to perform under pressure and manage multiple priorities with competing demands.
• Very good Excel knowledge.
• Bachelor’s degree and SAP Knowledge will be considered a plus.

What’s in it for you:

• Competitive salary and great working environment
• Remote work is available once a week for eligible employees

About us:

SC Johnson is a fifth-generation family company built on a spirit of adventure and winning the right way. We have been leading with purpose for over 130 years, building top brands such as Raid®, Glade®, Kiwi®, OFF!®, Windex®, Ziploc® and more, in virtually every country. Through these household names, we are making a positive difference to the world around us. But we only succeed with the combined vitality and strength of our 13,000 people who we truly value and support in their pursuit of individual and shared goals.

This position is not available for relocation assistance and candidate must be eligible to work in the country of application

Inclusion & Diversity 

We’re a global business, with people from every culture, ethnicity, race, religion, gender identity, sexual orientation, age, and ability. We recognize the breadth of human experience, and we work to celebrate it. It is our goal to build a diverse, inclusive, and supportive work environment where all people can thrive.  

We’re committed to ongoing efforts that help us attract, hire, and retain diverse talent who want to build a positive, inclusive environment. Read more about our ongoing initiatives at https://jobs.scjohnson.com/inclusion.